File Basics Workshop



Workshop Objectives

            By the end of the File Basics Workshop, each participant will be able to:

1.      identify, explain, and utilize the various storage devices found on the computer.

2.      customize their computer desktop.

3.      adjust computer display properties as needed.

4.      work in the Windows environment creating, using, and managing windows, icons, files, and folders.


Instructor NoteHave participants follow on their computer as you demonstrate each topic using your desktop.


Workshop Outline

I.                    File Basics Pre-Test (What do you already know?)

a.       Hot Potato Quiz


II.                 Computer Drives (My Computer)

a.       Hard drive

                                                   i.      Usually designated as:  Local Disk (C:)


b.      Floppy drive

                                                   i.      One drive usually designated as:   3 ˝ Floppy (A:)

                                                 ii.      2nd floppy drive usually designed as:   3 ˝ Floppy (B:)


c.       Network drives

                                                  i.      Usually designated as:  name of drive (F:)

                                                 ii.      Drive may be lettered F – Z

                                                iii.      Drive may actually be mapped to the same hard drive but a different location on that drive.

                                               iv.      Used to limit a users access to information found on that drive


d.      Portable drives (can be added or removed easily usually uses USB connection)

                                                   i.      Zip drive

                                                 ii.      Flash memory

                                                iii.      Digital peripheral that has a memory chip (ie. digital camera)



III.             Computer Desktop

a.       Display Properties (right-click on desktop/right-click Properties)

                                                   i.      Themes:  A theme is a background plus a set of sounds, icons, and other elements to help you personalize your computer with one click.

                                                 ii.      Desktop:  Sets the appearance of your desktop.  You can select:

1.      a background from a list

2.      browse to select your own background (including a picture)

3.      the position of the background picture (Center, Tile, Stretch)

4.      the color behind you background picture


                                                iii.      Screen Saver:  What appears on your screen after a brief delay during periods of in-activity?  Choices include:

1.      Screen Saver (Choices include My Picture Slide Show)

2.      Settings (Options available for the selected Screen Saver)

a.       With My Picture Slide Show you must browse to the folder that contains the photos to be displayed.

3.      Wait (Time in minutes before screen saver come on.)

4.      On resume, password protect (check box)

5.      Power Options (Determines how much your computer shuts down to conserve power.)


                                               iv.      Appearance (sets the look of your desktop)

1.      Windows and buttons

2.      Color scheme

3.      Font size

4.      Effect

5.      Advanced (over rides some settings)



                                                 v.      Settings (Display resolution and quality)

1.      Screen resolution  

a.       larger numbers = smaller fonts & icons but more information and graphics can be shown on display

b.      Older programs may require this to be set to 800 x 600

c.       Some LCD projectors and TV monitors require 800 x 600

2.      Color quality  (may need to be reduced for older programs)

3.      Troubleshoot (video display help wizard)

4.      Identify (available if you have a multiple display option)

5.      Advanced

a.       General (do not change)

b.      Adaptor (do not change)

c.       Monitor (do not change)

d.      Troubleshoot - Hardware Acceleration

(Some applications, especially video and DVD may require a change in the amount of acceleration.  If your video or DVD doesn’t appear, reduce the amount of acceleration until it works.)

e.       Color Management (do not change)


b.      Windows

                                                   i.      Opening a file or folder in a Window

1.      Left, double-click

2.      Right click, select Open


                                                 ii.      Open Windows

1.      Minimizing a window

2.      Maximizing a window

3.      Closing a Window

4.      Resizing a Window


c.       Creating shortcuts

                                                   i.      Right-click method

1.      Right-click on the item to which you want to create a shortcut.

2.      From the menu that opens, select Create Shortcut.


                                                 ii.      Wizard method

1.      Right-click where you want a short cut.

2.      Select New / Shortcut from the menus that open.

3.      Browse to the item you want to file/folder or type in the Internet address to which you want to link.

4.      Click next and type in the name you want to appear with the icon.

5.      Click finished.


IV.              Files and Folders

a.       Creating and naming folders

                                                   i.      Right-click, select New / Folder from the menus that open.

                                                 ii.      Type in a name for the folder.


b.      Folder properties (right-click on the folder)

                                                   i.      General / Read only

1.      Doesn’t allow changes to the folder.

2.      Usually only applied to files.

                                                 ii.      Customize

                                                iii.      Change icon

                                               iv.      Don’t make changes to other tab options



c.       File properties (right-click on the file)

                                                   i.       General

1.      Opens with:

a.       List the program that this files opens with

b.      Change (Use to reset the program that opens this file.)

2.      Attributes: 

a.       Read only (Doesn’t allow changes to the file unless saved with a new name.)

                                                 ii.      Customize

1.      Change icon


d.      Viewing global folder options (Start / Setting / Control Panel / Folder Options)

                                                   i.      General

1.      Task (classic view or common task view)

2.      Browse folders

a.       Multiple folders open in one window

b.      Multiple folders open in separate windows

3.      Click items as follows

a.       Single-click to open an item

b.      Double-click to open an item

                                                 ii.      View (file and folder options)

                                                iii.      File Types (set the program with which a file type opens)

                                               iv.      Offline Files (Set amount of space for temporary files here.)


e.       Methods of opening files

                                                   i.      In the program

1.      File / Open

2.      Browse to the file


                                                 ii.      Using My Documents

1.      Open My Documents

2.      Browse to the file


                                                iii.      Start/Documents (most recently opened files)

1.      Start / Documents


                                              iv.      Right-Click / Open on file


                                                 v.      Explorer

1.      Right-click Start button

2.      Select Explorer

3.      Browse the folders on the left and the files on the right.



f.        Save vs Save as

                                                   i.      Save: Saves a copy of the file over the original file.


                                                 ii.      Save as:  Allows you to save you file in a new location and give you a chance to use a new name.


g.       File extensions

                                                   i.      The three (or some cases four) letters or numbers that follow the dot (.) in a file name.


                                                 ii.      Most programs insert the extension based on the type of file you select in the Save as dialog box.


h.       Lost files: using the Windows Search tool

                                                  i.      Ctrl-F key combination


                                               ii.      Start / Search /  For Files or Folders


i.         Preferred File Formats

                                                   i.      Handout: Preferred File Format Summary