Adding music, sounds, and videos to PowerPoint Presentations

 

PowerPoint comes with music, sounds, and videos you can play during your slide shows. Some sounds - such as a typewriter or applause - are available in the Clip Organizer. Other sounds, as well as music and videos, are available in the Clip Organizer. To use the Clip Organizer, point to Movies and Sounds on the Insert menu, and then click either Movie from Clip Organizer or Sound from Clip Organizer.

 

You can insert a music, sound, or video clip on a slide where you want it to play during a slide show. By default, the sound or video starts when you click its icon during a slide show. To add a hyperlink to the clip, click Action Settings on the Slide Show menu.  To change how the clip starts:

1.  Click Custom Animation on the Slide Show menu.

2.  Click on the object in the list as it appears in the task pane on the left of the screen.

3.  Click on the down arrow beside the object.

4.  Go to Effect Options.

5.  Click on the Timing tab.

6.  Use the drop-down menu beside “Start.”

 

You can also add animation effects and change play settings by clicking Custom Animation on the Slide Show menu. For example - you can set a sound or video to play automatically in an animation sequence.

 

Insert music or sound on a slide

 

1. In normal view, display the slide you want to add music or sound to.

2. On the Insert menu, point to Movies and Sounds.

3. To insert a sound from the Clip Organizer, click Sound from Clip Organizer, and then double-click the sound you want as it appears in the task pane on the left of the screen.

 

To insert a sound from another location, click Sound from File, locate the folder that contains the sound, and then double-click the sound you want. A sound icon appears on the slide.

 

Tip:   By default, the sound will start when you click the sound icon during a slide show. To change how you start a sound - for example, by positioning the mouse over the icon instead of clicking it:

1.  Click Custom Animation on the Slide Show menu.

2.  Click on the object in the list as it appears in the task pane on the left of the screen.

3.  Click on the down arrow beside the object.

4.  Go to Effect Options.

5.  Click on the Timing tab.

6.  Use the drop-down menu beside “Start.”

 

Insert a CD audio track on a slide

 

1. In slide view, display the slide you want to add a CD audio track to.

2. On the Insert menu, point to Movies and Sounds, and then click Play CD Audio Track

3. Select the track and timing options you want, and then click OK.

 

A CD icon appears on the slide.

 

Note:   You DO need to insert the CD in the drive to have the music play while presenting.  If you don’t want to need the CD while presenting, copy the sound file to your computer first using the Windows Media Player.  Put a copy of the audio file in a folder along with your PowerPoint Presentation, where it should be inserted into the PowerPoint from.

 

How to keep playing a sound through several slides

 

Normally, a sound added to one slide plays only while that slide is showing and stops when you go to the next slide.  To keep a sound (music or other sound) playing through several successive slides:

 

1. Add the sound as usual to the slide where the sound will start playing.

2. Click once on the sound icon to select it.

3. Pull down the Slide Show menu and select Custom Animation.

4.  Click on the object in the list as it appears in the task pane on the left of the screen.

5.  Click on the down arrow beside the object.

6.  Go to Effect Options.

7.  Click on the Sound Settings tab.

8.  Adjust the Start and End points under Clip Selection.

 

Record a voice narration or sound in a slide show

 

You might want to add narration to a slide show for any of the following reasons:

 

For individuals who can't attend a presentation

For self-running slide shows

For gaining access to a slide show on the Internet

For archiving a meeting so presenters can review it later and hear comments made during the presentation

 

To record a narration, your computer needs a sound card and a microphone. You can record a narration before you run a slide show, or you can record it during the presentation and include audience comments. If you don't want narration throughout the entire slide show, you can also record separate sounds or comments on selected slides or objects.

 

If you decide to change something in the narration you've recorded, you'll need to delete the entire narration and rerecord it. Because voice narration takes precedence over all other sounds, if you're running a slide show that includes both narration and other sounds, only the narration will be played.

 

Record a voice narration

 

1. On the Slide Show menu, click Record Narration.

 

A dialog box appears showing the amount of free disk space and the number of minutes you can record.

 

2. To insert the narration on your slides as an embedded object and to begin recording, click OK.

 

To insert the narration as a linked object, select the Link narrations in check box, and then click OK to begin recording.

 

3. Advance through the slide show and add narration as you go.

 

4. At the end of the show, a message appears.  To save the timings along with the narration, click Yes. To save only the narration, click No.

 

A sound icon appears in the lower-right corner of each slide that has narration.

 

Notes

 

a. When you run the slide show, the narration will automatically play with the show. To run the slide show without narration, click Set Up Show on the Slide Show menu, and then select the Show without narrations check box.

 

b. Because you can't record and play sounds at the same time, while you're recording you won't hear other sounds you inserted in your slide show.