Final Draft and Voting

Results - Here are the results from the voting on the faculty manual revisions. You'll see that a number of proposed changes were approved, including the prefatory documents, chapters 1 - 4, and the Appendices. Important review-related proposals also passed: the single 3rd year pre-tenure peer review and reduced review file guidelines. The next step is to send the proposed manual changes for approval by the Board of Trustees in early June. Since the file guidelines are not part of the core manual, those go into effect right away. For some information about the file guidelines, see the link in the section below. More information will be available soon on the Promotion and Tenure Committee webpage.  

Implementation - For questions about when and how the changes will be implemented, see this Guidance on Implementation of Faculty Manual Changes.

We are moving into the final stage of the faculty manual revision process! 

Final Draft - The final draft of the Faculty Manual is now available for faculty to review, and eventually vote on in coming weeks. For an abbreviated version, see this Summary of Proposed Changes to the Faculty Manual

Explanation of Changes - The final draft includes changes proposed throughout this past year. Many of the proposed changes were integrated and explained in an earlier draft, which can be viewed on the Outline for the Faculty Manual. More recent changes were incorporated as a result of faculty feedback from the public comment (see the Report on the Public Comment) and are highlighted in yellow in the final draft. The sections highlighted in yellow, with corresponding footnotes, are addressed to faculty and are for information only. The highlights and footnotes will disappear in the polished final draft that will be submitted to the Board of Trustees. For those taking interest in the faculty manual changes for the first time, see this Introduction to the Proposed Changes for an orientation to the process. 

For information about the proposed new P&T file guidelines, here's the presentation made by Lisa Johonson, Chair of the P&T Committee, at the 4/26 Senate meeting. 

Discussion Forum - A faculty forum to discuss the proposed changes is scheduled for Friday April 26, 12 - 2 pm, CLC (before the last Senate meeting). 

Voting - Faculty manual changes will be voted on electronically during a two-day vote, starting Wednesday May 1 at 8 a.m. until Friday, May 3, at 8 am. This way, the results can be calculated and announced at the General Faculty meeting (Friday May 3). To get an idea of what the ballot will look like, see this Sample Ballot with Description and Rationale for Changes.  

FAQ - For other questions about the final phase and implications of the changes, see this FAQ sheet.


All full-time faculty are eligible to vote. This includes tenured and tenure-track faculty, and Instructors and Senior Instructors.  

The voting period will last for 2 days, starting Wednesday, May 1, at 8 a.m., until closing on Friday, May 3 at 8 a.m.


When you are ready  VOTE HERE 

  • You will be asked to login with your Upstate account username and password. The form will ask for your name. This information will be used to keep track of submissions and will be aggregated for reporting purposes. Individual names will not be reported.
  • The electronic ballot is designed to allow access multiple times so you can take your time to vote. After you submit the first time, you’ll receive an email with a unique link; use that link to go back into the ballot. You can only create a new form once. All other submissions must be done via the unique link provided in the submission email you receive.
  • This sample ballot gives you an idea of what to expect. The actual ballot has the same content but is formatted a little differently. There are 13 items on the ballot to vote on. Each item has a description of the proposed changes, the rationale for the change, and some of the implications for approval or rejection. You will be asked if you approve the proposed changes, to which you would vote ‘yes’ or ‘no’.


Faculty input is essential for producing a good manual! Please take the time to vote!

If you have any questions, please contact Lizabeth Zack, Chair of the Faculty Senate.