Policies and Procedures

Listed below are our current policies and procedures, indexed by administrative division. There are three types of documents: system policies, USC Upstate policies, and implementation procedures. When researching your subject of interest, please consider each subsection that applies to your policy section.

Policy Review

All employees of USC Upstate, including all full-time and part-time faculty and staff, must review important policy information annually.

See Policy Review

USC Policies

All system-wide policies are located on the USC Policies and Procedures webpage.

See USC Policies

Subject Index

The symbol * denotes USC Upstate documents.

Academic Affairs
Advancement
Board of Trustees
Business Affairs
Civil Rights and Title IX
Communications
Event Planning and Special Events
Facilities Management
Administration and Finance

Human Resources
Information Technology
Law Enforcement and Safety
Libraries
Office of Research
Student Affairs
University Administration
University Development
Vehicle Management and Parking Services

Academic Affairs – ACAF

System Policies

1.00- Recruitment and Appointment of Tenured, Tenure-Track, and Non-Tenure-Track Faculty
1.01 – Recruitment and Appointment of Academic Administrators
1.04 – Student Evaluation of Courses
1.05 – Tenure Progress Review of Faculty: Third-Year Review
1.06 – Academic Titles for Faculty and Unclassified Academic Staff Positions
1.21 – Appointment and Review of Endowed Chairs and Named Professorships
1.30 – Access to Tenure and Promotion Application Files
1.31 – Extension of Faculty Tenure-Track Probationary Period and Scheduled Post-Tenure Review
1.33 – Intellectual Property Policy
1.34 – Use of Self-Authored Materials by Instructor
1.35 – Copyright
1.50 – Outside Professional Activities for Faculty
1.60 – Modified Duties Semester for Faculty
1.61 – Faculty Dual Career Accommodation
1.73 – Conference Related Activities
2.00 – Creation and Revision of Academic Programs
2.01 – Establishment and Modification of Centers or Institutes
2.02 – Establishment and Modification of Academic Administrative Units
2.03 – Creation and Revision of Academic Courses
2.04 – Dual Enrollment Courses
2.05 – Consortial Academic Contracts and Agreements
2.06 – International Academic Agreements
2.11 – Substantive Change
2.15 – Evaluation of Transfer Credit
2.20 – Academic Program Review
3.03 – Handling of Student Records
3.06 – Establishing and Changing a Student’s Official Name
3.09 – Registration Hold
3.15 – Classroom Scheduling
3.21 – Athletic Competitions During Final Exams
3.40 – Verification of Lawful Presence of Students
3.80 – Posthumous Degrees and Diplomas in Memoriam
4.00 – Graduate Assistantships
5.00 – Withdrawal of Students Called to Active Military Duty
5.01 – Veterans Services Eligibility Policy
7.03 – Private Requests for University Data

USC Upstate Policies

* 1.18 – Change in Status for Tenure-Track and Non-Tenure-Track Professional Faculty
* 1.70 – Continuing Education
* 6.01 – Graduate Faculty Selection and Evaluation Policy
* 6.02 – Graduate Faculty Workload
* 7.05 – Cancellation of Classes
* 7.06 – Reallocation of Faculty Workload
* 7.06a – Assigning Faculty Overloads
* 7.12 – Promotion and PTR Compensation
* 7.13 – Textbook Adoption
* 7.14 – Academic Policy on AI
* 7.20 – Policy on Undergraduate Enrollment Standards
* 7.21 – Policy on Undergraduate Continuation Standards
* 7.22 – DFW Policy
* 7.82 – Faculty Progressive Discipline

Implementation

Advancement – ADV

System Policies

5.04 – University Printing Services
5.05 – University Copier Center

Board of Trustees – BTRU

System Policies

1.02 – Mission Statements
1.04 – Authority to Sign Contracts
1.06 – Audit & Advisory Services
1.09 – Employment of Outside Legal Counsel
1.12 – Use of University of South Carolina Name
1.14 – University Designated Funds
1.15 – University Personnel Expenditure Policy
1.16 – Board Member Expense Policy and Procedures
1.18 – Conflict of Interest
1.19 – Protecting the Institution from External Influences
1.20 – Dishonest Acts and Fraud
1.22 – Reporting Violations of State and Federal Laws or Regulations
1.24 – Internal Control Policy
1.25 – Affiliated Foundations, Entities and Organizations
2.00 – Commencement Exercises
2.01 – Honorary Degree Recipients
2.03 – Removal of a Board of Trustees Member
3.01 – Presidential Candidate Search Committee
3.02 – Fiduciary Duties of Trustees

Business Affairs – BUSA

Civil Rights and Title IX – CR

System Policies

2.00 – Equal Opportunity and Affirmative Action

USC Upstate Policy

*1.00 – USC Upstate Policy Against Discrimination, Harassment & Sexual Misconduct

Communications – COMM

Implementation

Web Editorial Style Guide

Event Planning and Special Events

Implementation

Facilities Management – FCMN

System Policies

1.00 – Procurement of Architectural/Engineering and Other Professional Services Related to Design and Construction
1.03 – Leasing of Real Property
1.05 – Leasing “Lease-outs” of State-Owned Property to Non-University Parties
1.06 – Establishment of Permanent Improvement Projects
2.00 – Camping on University Property
2.06 – Building Maintenance for Academic/General Areas

USC Upstate Policies

* 2.06B – Building Maintenance for Housing and Residential Life Areas
* 2.06A – Building Maintenance for Academic/General Areas
* 2.09 – Landscaping and Waste Management Services
* 2.10 – Motor Vehicle Use on University Grounds
* 2.15 – Campus Utilities and Energy Distribution

Implementation

Administration and Finance – FINA

System Policies

1.00 – Chart of Accounts
1.20 – Agency Funds (Z Funds)
1.21 – Sales & Services (E Funds)
1.22 – Loan Funds – T Funds
1.23 – Internal Funds (N Funds)
1.24 – Local Appropriation Policy
1.25 – State Funds (“G” Funds)
1.30 – Records Retention
1.50 – Foreign Gift and Contract Reporting
2.06 – Internal Charges
2.12 – Accounts Payable
2.13 – Honorariums and Royalties
2.14 – Acquisition and Payment of Goods and Services
2.15 – Accounts Payable Payment Schedule
2.20 – Membership Dues
2.30 – Wireless Communication Stipends
2.40 – Independent Contractors
2.50 – Travel
2.51 – Relocation and Moving Allowance
2.60 – Miscellaneous Accounts Receivable
2.70 – Card Programs
2.82 – Asset Management
3.00 – Contract and Grant Accounting–Restricted Funds
3.12 – Time and Effort Reporting
3.31 – Grants Subrecipient Monitoring Policy
3.35 – Grants Cost Transfer Policy
3.40 – Cost Accounting Standards
3.50 – Pre-Award Financial Review of Nongovernmental Entities
4.04 – Tuition Award Program
4.06 – Refund of Academic Fees (formally BUSF 4.06)
4.12 – University Identity Theft and Detection Program
5.10 – Cash Management
5.20 – Banking
5.30 – Endowment Management
5.40 – Financial Management Disclosure
5.50 – Tax Exempt Bonds
5.60 – External Audit Management
6.00 – Employee Payroll
6.01 – Payroll Overpayments
6.11 – Employee Housing
7.00 – Capital Planning Policy
7.10 – Tax Management
8.00 – Tuition, Academic, and All Other Fees
8.01 – Payroll Authorizations to Internationals
8.03 – Tuition and Fees Reduction
8.04 – Tuition Award Program – Undergraduates
8.07 – Study Abroad Refund
8.10 – Receipt and Handling of University Payments
8.11 – Credit/Debit Card Processing and Security
8.13 – Allowance for Doubtful Accounts
8.14 – Accounts Receivable – Collections of Past Due Accounts

Implementation

1.00 Procedure – Chart of Accounts
1.20 Procedure – Custodial Funds (Z Funds)
1.21 Procedure – Sales & Services Funds (E Funds)
1.21 Procedure – Recharge Centers
1.23 Procedure – Internal Funds (N Funds)
1.30 Procedure – Records Retention

1.50 Procedure – Foreign Gift and Contract Reporting
1.50 Template – Foreign Gift and Contract Reporting
1.70 Procedure – Drug and Alcohol Abuse Prevention Program
2.12 Procedure – Accounts Payable
2.12 Procedure – Interdepartmental Transfers
2.14 Procedure – Acquisition and Payment of Goods and Services
2.14 Procedure – Food Purchased with Sponsored Awards
- 2.14 Appendix – Procure to-Pay Business Cycle Flowchart
2.30 Procedure – Wireless Communication Stipends
2.40 Procedure – Independent Contractor
2.40 Appendix A – Independent Contractor Checklist
2.40 Appendix B – Foreign Source Statement
2.50 Procedure – Travel
2.51 Procedure – Relocation and Moving Allowance
- Moving and Relocation Forms
2.60 Procedure – Miscellaneous Accounts Receivable
2.70 Procedure – Card Programs
2.82 Procedure – Asset Management
3.00 Procedure – Carryforwards
3.00 Procedure – Cost Share
- 3.00 Appendix A – In-Kind Contribution Form
3.00 Procedure – External Audits
3.00 Procedure – Participant Support Costs
- 3.00 Appendix B – Participant Support Payment Form
3.00 Procedure – Post Award Process
3.00 Procedure – Pre-Awards Costs
3.00 Procedure – Principal Investigator Disengagement
3.00 Procedure – Equipment Management
3.00 Procedure – Program Income
3.12 Procedure – Time and Effort Reporting
3.31 Procedure – Subrecipient Monitoring
- 3.31 Appendix – Subrecipient Monitoring Risk Matrix
3.35 Procedure – Cost Transfers
3.40 Procedure – Cost Principles
3.50 Procedure – Pre-Award Financial Review of Non-Governmental Entities
5.10 Procedure – Cash Management
5.10 Procedure – Contracts in Foreign Currency
5.20 Procedure – Revolving Bank Accounts
6.00 Procedure – Employee Payroll
7.10 Procedure – Tax Management