800 University WaySpartanburg, SC 293031-864-503-5000
The following outlines the University plans to maintain all campus operations during a time of potential disruption due to a pandemic disease such as the H1N1 influenza.
Issues and recommendations concerning the flu are constantly changing. Up-to-date information regarding the facts about H1N1 Flu Prevention is available on the University’s website at: http://www.uscupstate.edu/h1n1 and from the Centers for Disease Control and Prevention (CDC) at: http://www.pandemicflu.gov/
Employees are encouraged to follow the guidelines:
Keep in mind that flu is spread from person to person and like most viruses, the less contact you have with others who are infected or who have been exposed, the less likely you will be exposed. You should also keep these same guidelines in mind for your family and encourage family members to use them.
Immunization against the influenza virus is the BEST protective measure available to prevent infection! Consult the University and Health Services web pages for dates, times, and associated costs of vaccine administration. In addition to seasonal influenza vaccination, the H1N1 vaccine has been requested upon availability
EVALUATION & TREATMENT OF ILLNESS:
FAQ's for Employees from Human Resources - Pandemic Influenza
1. What happens if an employee gets the flu and doesn't have enough sick leave accrued?
An employee could use accrued annual leave or accrued compensatory time to cover their absence. If an employee has a low leave balance, they should begin now to try to manage their leave so that they can build a reserve that is available for use in situations that require an absence.2. Can sick leave be used to care for a family member with the flu or flu symptoms?
Yes. The University's Sick Leave policy allows employees to use up to 10 days in a calendar year of their accrued sick leave to take leave to care for an immediate family member. Immediate family members for the purposes of sick leave include an employee's spouse and children and the following relations to the employee or the spouse of the employee: mother, father, brother, sister, grandparent, legal guardian, and grandchildren.3. What if I get the flu or need to care for a family member who gets the flu and I use all of my sick and annual leave? Do I have any other options?
The Family and Medical Leave Act (FMLA) covers employees who have a serious illness or who need to care for a family member with a serious illness. FMLA entitles an employee to up to 12 weeks of job protected leave. FMLA is unpaid leave, but the University allows sick and annual leave to be used concurrently with FMLA. If you start out using sick and annual leave but then exhaust all of your leave, you will likely be allowed to take leave under FMLA. A physician's certification may be required to confirm coverage under FMLA. Please check with Human Resources.4. What about employees who are already immuno-compromised (cancer patients, those with existing illnesses, etc.) and thus need to avoid situations where they could be exposed to flu and other illnesses, can such employees telecommute during the pandemic to avoid contact with others in an effort to reduce exposure and risk?The University recognizes that each department will have to consider making provisions for those employees who may already be at risk. There is a possibility that an employee who would not normally be approved for telecommuting may be approved for telecommuting during a pandemic. Also, an employee who is in a position that is not conducive to telecommuting may be approved to take leave time so as to avoid exposure from others.5. Can my supervisor make me go home and use sick leave if they think I am sick?
Yes. A very important element in our prevention efforts is making certain that faculty and staff who are sick remain at home so they do not infect students, co-workers, and colleagues. Everyone should ensure that the faculty and staff members in your area understand the importance of following this recommendation, which is endorsed by the University’s administration.
In addition to staying at home if they are ill, it is important for faculty and staff to report any absences related to the flu through ITAMS. USC is required to report the number of flu-related absences to the S.C. Department of Health and Environmental Control (DHEC). DHEC will use our reporting and that of other entities in developing recommendations and distribution plans for vaccine and antiviral medication.
6. What happens if I do not believe I am ill but my supervisor believes that I am?
In a pandemic, sensitivities will be heightened, and supervisors and employees alike will need to exercise appropriate caution, reason and judgment. Erring on the side of caution and asking an employee to return home may be a prudent approach by a supervisor. The driving factor will be minimizing risk to you and others, and therefore employees are encouraged not to take offense when faced with such a circumstance.
7. If I am home sick with the flu when can I return to work?
Employees who have been sick with flu will normally be allowed to return to work after at least 24 hours after fever subsides without use of fever-reducing medicine. However, in some cases employees may be asked to certify that returning to work is now safe and this would not be a punitive request, but done in an effort to protect others.8. If I would like to donate leave to a co-worker who has exhausted all of his leave due to his own illness or that of a family member, can I do so?Employee-to-employee leave transfer is not currently allowed under state law. Should the illness of the employee become long term, severe or life threatening they may apply to the University’s leave pool for a leave transfer. Employees must meet the criteria in the Leave Transfer Policy, available at: http://hr.sc.edu/policies/hr110.pdf.9. What happens if my child's school closes due to the pandemic and I need to stay home with my child?Employees faced with this situation will be expected to utilize accrued annual leave and/or accumulated compensatory time. Flexibility might be found in the form of modified work schedules, staggered work schedules, alternating days off among staff, and/or telecommuting. Departments are expected to apply flexibility fairly among all employees. Employees are reminded they should not bring children into the workplace. We appreciate the commitment to work and the hardship this causes for parents or caregivers, however, we ask that all employees be considerate of co-workers and our students and provide another means, such as those mentioned above, to manage a child's absence from school.10. Is telecommuting an option?
Yes, it certainly could be. The first consideration for telecommuting is generally whether or not the job can be performed from off site. Telecommuting due to a pandemic may be an option that would be helpful to both our employees and the departments. Supervisors are encouraged to consider telecommuting when possible during a pandemic as a means of continuing essential services, even if telecommuting had not previously been considered for a position. Additional information on flexible work schedules and telecommuting is available on the University’s website at: http://hr.sc.edu/announce/flexible_work_schedule.html
11. What happens to me if I have been designated as essential personnel but cannot come to work either because I am sick, a family member is sick, or because I must care for my children whose school has been closed?
Employees who are essential personnel will not be required to come to work in such situations. Institutions are encouraged to set up systems to cross train employees so that even essential personnel have backups.12. Should I provide my supervisor with contact information so that he can get in touch with me during the pandemic?Yes, during a situation such as this, supervisors will naturally be concerned for their employees. If the University is still open and you are unable to work, your supervisor may have a need to reach you making contact information essential. Employees are encouraged to make sure their contact information in VIP is current.
The Department of Instructional Technology is offering the following suggestions to assist faculty and teaching staff with planning for course continuity should the flu or other infectious disease outbreak cause significant student absences or should you need to be absent yourself:
Consider establishing contingency plans ahead of time for how students can continue their work in the event of a flu emergency.
Consider adding such plans to or amending your syllabus early on to explain how you might make unanticipated changes in your course should the need arise.
Use your course Blackboard site to create a contact point for students to receive updates on your plans. Whether you currently use your course site or not, a Blackboard site is created for every section of every course listed in the Master Schedule through VIP. Your Blackboard course site can be used for:
Updating syllabus information, course materials & class continuation policies
Managing assignments & evaluating online student participation
Several Blackboard tools can help to manage & evaluate student assignments online. Documents and electronic materials can be submitted via the Digital Drop Box or as an email attachment, if you prefer. In addition, the Assignment tool can be used for submission and marking of student work with an automatic entry into the online Grade Center. For demos of several Blackboard Assignment and Grade Center functions, visit the Video Demonstration Collection here.
Additional Resources:Tutorials and Handouts - for many of the campus applications are available on the university network “S” or shared drive in a folder entitled Faculty and Staff ITS Info.
Blackboard Training Course - An extensive collection of materials and demos on teaching and learning with Blackboard is available on the Blackboard Training Course. For access to the course, email Tom Davis.
For further assistance and information, email Cindy Jennings or phone at 503-5470 or Tom Davis or phone at 504-5502.
For more detailed resource material on teaching and learning online, visit the Upstate Teaching Online wiki and request an invitation to join.
Will follow same plan as the University and any NCAA directions that may be issued.
When Housing and Residential Life is notified by Health Services that a resident has symptoms of the H1N1 virus and recommends social-distancing measures be implemented the following action will take place.
Media Service H1N1 Departmental Plan
Should an outbreak of H1N1 flu affect the normal operations of the University, Media Services will continue to support campus operations by instituting the following measures:
Communication and connectivity from off campus.
In the case someone from Network Services is unable to work from the office or home, the following vendors can be contacted for emergency service.
Microsoft Exchange, Windows Server, AD , etc.
Dell Computer Corporation
Southeast Account Executive
Cell 843-412-8676 email@example.com
Network Infrastructure, Routing. Switching, Voice, etc.
CompuCom Systems, Inc
Office/Cell 864-631-9355 firstname.lastname@example.org
Cabling, fiber/copper repair, etc.
State Budget and Control Board
Cabling Planning and Design
Cell 803-513-5062 email@example.com
Manager Infrastructure Planning
Office 803-898-8121 firstname.lastname@example.org
If an epidemic occurs we will
Office of Vice Chancellor for Information Technology & Services
The vice chancellor and assistant to vice chancellor have laptops, high speed Internet and cell phones and would be able to work from home if they are sick, exposed to or taking care of sick family members.
In Anticipation of An H1N1 Crisis, University Communications has:
Additional InformationContinuity Plan for Campus Disruptions due to Pandemic Diseases H1N1 Contingency Planning H1N1 In the News Pandemic Flu and Reporting Leave
Helpful LinksCenters for Disease Control and PreventionCDC - Traveler's HealthFlu.govWorld Health OrganizationPandemic Flu Individual PlanningDepartment of Homeland Security
Contact UsUSC Upstate
Department of Public Safety
800 University Way
Spartanburg, SC 29303Fax: 864-503-5873Faculty/Staff Directory
The University of South Carolina Upstate is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate and masters degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia, 30033 or call 404-679-4500 for questions about the accreditation of USC Upstate. Comments or Complaints?