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You're Hired! Now What?

Congratulations on your new job as a student employee at USC Upstate! We know you will be an important contributor to the University's success. After accepting an offer of employment, please follow the steps below to ensure a smooth transition into your new job:

New Hire Process Visual
Click to enlarge

Step 1: Human Resources

  • You must complete the I-9 and W-4 forms before the end of your first day of work.
  • Bring the proper ID's: See this list for acceptable forms of I-9 required identification.

NOTE: All forms of identification must be original. We cannot accept photocopies or faxes. 
If you worked on campus in the past three years and have already completed these forms, then you should not complete them again.

Step 2: Wait Time for VIP Login

  • You must wait 7-10 business days after your first day of work before you can log into VIP as a student employee.  

Step 3: Change VIP PIN

  • Login via the USC ID/PIN Login & First Time Users tab. Enter your Social Security number into Step 1 and your temporary PIN into Step 2 (temporary PIN: your birth month and birth day, entered as MMDD).
  • Follow the prompts to change your PIN. You must allow for an overnight update before you can use your new PIN on VIP and ITAMS.

Step 4: VIP & ITAMS

All student employees - VIP:

  1. Click the "Employment" link on the left.
  2. Click "Payroll Direct Deposit" to enter your banking information.
  3. Direct deposit is REQUIRED; if you do not enroll, your paycheck will be withheld.
  4. Click "Upcoming Paycheck" to view future paychecks.
    NOTE: Pay stubs will not be viewable several days before payday, and the error message will read: "EMPLOYEE GROSS IS ZERO." 
  5. Click "Past Paychecks" to view previous paycheck stubs.

Hourly Student Employees - ITAMS:

You can log into ITAMS the morning after your VIP PIN was created. Weekly timesheets must be submitted for approval no later than the following Sunday.

  1. From the "Current Students" webpage, click on the sundial icon labeled "ITAMS."
  2. Enter your VIP student employee login information.
  3. Click "Time Entry" in the upper right corner.
  4. Choose the week in the drop-down "Report Period Ending" menu for the week you wish to enter hours. (Work weeks are Sunday - Saturday).
  5. Enter the number of hours worked for the week.
    If no timesheet appears, click "AddTimeCde" in the upper right corner.
    Enter minutes rounded to the next quarter hour as .25, .50 or .75 (for example, if you worked 5 hours and 12 minutes, enter 5.25; for 5 hours and 28 minutes, enter 5.75).
  6. Click "Save" and then click "Send for Approval."
  7. In the confirmation box, leave the default timesheet approver and click "Send."

Step 5: Success!

Congratulations, you're done! Here are a few things to note:

  • Don't forget to submit your timesheet on time every week.
  • Paydays are the 15th and the last day of each month.
  • To see the weeks paid on a specific date, click the "Pay Calendar" link under "Additional Information."
  • Direct Deposit is required.
  • Your first paycheck may be in paper form, which is available for pickup at the cashiers' windows in the Health Education Complex. The pay stub in VIP will indicate the method of disbursement.


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Additional Information

You're Hired! Now What?
Pay Schedule 
Student Orientation
Create/Edit Application (Select Temporary)
I-9 Form Requirements

Contact Us

Ron Patane
Student Employment Coordinator
Human Resources Office
Administration Building, Suite 319
800 University Way
Spartanburg, SC  29303
Phone: 864-503-5323
Fax: 864-503-5350

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