Policies and Procedures


Listed below are the current USC Upstate and USC System policies and procedures, indexed by administrative division. Most documents are divided into two sections: Policies and Procedures. The majority of these documents are system-wide, meaning they are applicable to all campuses. However, several have policies applicable to all campuses but procedures that only pertain to the Columbia campus. In this case, refer to the "USC Upstate Procedure" following the policy, that outlines the Upstate-specific procedure.

All employees of USC Upstate, including all full-time and part-time faculty and staff, must review important information annually.

Policy Acknowledgement Portal


Subject Index

The symbol * denotes USC Upstate documents.

Academic Affairs
Advancement
Board of Trustees
Business Affairs
Communications
Equal Opportunity Programs
Event Planning and Special Events
Facilities Management
Finance
Health and Safety
Human Resources
Information Technology and Data Services
Law Enforcement and Safety
Libraries
Office of Research
Student Affairs
University Administration
Vehicle Management and Parking Services

Academic Affairs - ACAF


1.00- Recruitment and Appointment of Tenured, Tenure-Track, and Non-Tenure-Track Faculty
* USC Upstate Procedure
1.01 - Recruitment and Appointment of Academic Administrators
USC Upstate Procedure
1.02 - Periodic Evaluation of Academic Deans
1.04 - Student Evaluation of Courses
USC Upstate Procedure
1.05 - Tenure Progress Review of Faculty: Third-Year Review
USC Upstate Procedure
1.06 - Academic Titles for Faculty and Unclassified Academic Staff Positions
USC Upstate Procedure
1.15 - Assignment of Collateral Duties or Transfer to Another Department
* 1.18 - Change of Status to and from Tenure-Track Faculty or Instructor to Senior Instructor
* 1.21 - Appointment and Review of Endowed Chairs and Named Professorships
* 1.24 - Selection of Department Chairs
1.30 - Access to Tenure and Promotion Application Files
1.31 - Extension of Faculty Tenure-Track Probationary Period and Scheduled Post-Tenure Review
USC Upstate Procedure
1.33 - Intellectual Property Policy
1.34 - Use of Self-Authored Materials by Instructor
1.50 - Outside Professional Activities for Faculty
1.51 - USC Upstate Procedure
1.60 - Modified Duties Semester for Faculty
USC Upstate Procedure
1.61 - Faculty Dual Career Accommodation
USC Upstate Procedure
* 1.70 - Continuing Education
2.00 - Creation and Revision of Academic Programs
USC Upstate Procedure
2.01 - Establishment and Modification of Centers or Institutes
2.02 - Establishment and Modification of Academic Administrative Units
2.03 - Creation and Revision of Academic Courses
* 2.03a- Creation and Revision of Academic Courses
2.04 - Dual Enrollment Courses
2.05 - Consortial Academic Contracts and Agreements
2.06 - International Academic Agreements
USC Upstate Procedure
2.11 - Substantive Change
2.20 - Academic Program Review 
*USC Upstate Procedure
3.00 - Assessment of Student Learning
3.03 - Handling of Student Records
3.05 - Withdrawal of Students Called to Active Military Duty
3.06 - Establishing and Changing a Student's Official Name
3.09 - Registration Holds
3.15 - Classroom Scheduling
USC Upstate Procedure
3.17 - Conference Related Activities
3.21 - Athletic Competitions During Final Exams
3.40 - Verification of Lawful Presence of Students
3.70 - Commencement Exercises
4.00 - Graduate Assistantships
5.01 - Graduate Faculty Selection and Evaluation
5.02 - Graduate Faculty Workload
7.03 - Private Requests for University Data
* 7.04 - Teaching and Productive Scholarships (TAPS)
7.04a - Meal Reimbursement for International Travel
* 7.05 - Cancellation of Classes
* 7.06 - Reallocation of Faculty Workload
7.06a - Assigning Faculty Overloads 
* 7.07 - Unit Criteria
* 7.08 - Transcripts
* 7.09 - Compensation for Fulbright Scholars
* 7.10 - Reallocation of Space
7.11 - Budget Policies & Procedures
Academic Procedures for Inclement Weather
Civility Policy
Consortium Agreement
Faculty Manual
Grants & Sponsored Awards
Request for Start Up Funds 
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Advancement - ADV

1.06 - Fund Raising by the Development Office
5.02 - USC Letterhead and Business Card
5.04 - University Printing Services
5.05 - University Copier Center
Foundation Spending
Solicitation

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Board of Trustees - BTRU

1.00 - Statutory Basis of the University
1.02 - Mission Statements
1.03 - By-Laws of the Board of Trustees
1.04 - Authority to Sign Contracts
1.06 - Audit & Advisory Services
1.09 - Employment of Outside Legal Counsel
1.12 - Use of University of South Carolina Name
1.14 - University Designated Funds
1.15 - University Personnel Expenditure Policy
1.16 - Board Member Expense Policy and Procedures
1.18 - Conflict of Interest
1.19 - Protecting the Institution from External Influences
1.20 - Dishonest Acts and Fraud
1.22 - Reporting Violations of State and Federal Laws or Regulations
1.24 - Internal Control Policy
2.00 - University Environmental Policy Statement
2.01 - Honorary Degree Recipients
2.03 - Removal of a Board of Trustees Member
3.00 - Appointment of Board Members to Serve on USC Foundation Boards

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Business Affairs - BUSA

1.00 - University Dining Services
3.06 - Office of Trademark and Licensing
7.00 - Purchasing
7.05 - Reimbursement for Personal Consumption Items at Employee's Official Headquarters
7.06 - Employee Association/Professional Dues--Employee Personal Certifications--Employee License Fees
7.08 - Cellular and Wireless Telephones and Devices
Budget Transfer Request
Consortium Agreement
Addendum to Consortium Agreement 
Expense Transfer Request
Indirect Cost Recovery

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Communications

Logo Usage Guidelines
Social Media Policy
Web Editorial Style Guide
Web Policies and Procedures

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Equal Opportunity Programs - EOP

1.00 - Equal Opportunity and Affirmative Action
1.01 - Equal Opportunity Complaint Processing Procedures
1.02 - Sexual Harassment
1.03 - Prohibition of Unlawful Discrimination and Harassment
1.06 - Sexual Harassment, Sexual Misconduct and Interpersonal Violence

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Event Planning and Special Events

Alcohol Beverage Policy
Facilities Usage
Theatre

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Facilities Management - FCMN

1.00 - Procurement of Architectural / Engineering and Other Professional Services Related to Facilities Design and Construction
1.03 - Leasing of Real Property
1.05 - Leasing "Lease-outs" of State-Owned Property to Non-University Parties
1.06 - Establishment of Permanent Improvement Projects
Sustainable Energy Policy

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Finance - FINA

1.00 - Travel — Employees and Students
USC Upstate Procedure
1.08 - Relocation Expenses (formerly BUSF 1.08)
2.00 - Object of Expenditure Classification Codes
2.03 - Revenue Classification Codes
2.06 - Intra-Institutional Transfers (within USC)
2.09 - Inter-Departmental Transfers (between state agencies)
2.12 - Accounts Payable
2.13 - Honorariums and Royalties (formerly BUSF 2.13)
2.14 - Acquisition and Payment of Goods and Services
2.15 - Accounts Payable--Check Writing Schedule
2.18 - Petty Cash
2.19 - Cash Advance--University Accounts
3.00 - Contract and Grant Accounting--Restricted Funds
3.03 - Contracts and Grants--Cost Sharing
3.06 - Contracts and Grants--Participant Support
3.09 - Contracts and Grants--Consultant Services
3.12 - Contracts and Grants--Personnel Activity Reporting System
3.15 - Contracts and Grants--Closeouts
3.17 - Grants and Contracts Uncollectible Receivables
3.19 - Contracts and Grants--Elimination of Accounts Overdrafts
3.20 - State Grant and Legislatively Appropriated Non-operating State Funds ("G" Funds)
3.21 - External Audit Policy for Grant Transactions and Activities (Restricted Accounts)
3.22 - Agency Funds (Z Funds)
3.30 - Other Educational and General Program Accounts (E Funds)

4.00 - Academic Fees and Expenses
4.01 - Student Statement of Financial Responsibility
4.03 - Free Tuition and Reduction of Fees
4.04 - Tuition Award Program
4.06 - Refund of Academic Fees (formally BUSF 4.06)
4.10 - Receipt and Handling of University Payments
4.11 - Credit/Debit Card Processing Policy
4.12 - University Identity Theft and Detection Program
4.13 - Allowance for Doubtful Accounts
4.14 - Accounts Receivable – Collections of Past Due Accounts
5.00 - Property Accountability
6.00 - Payroll Authorizations
6.01 - Salary Overpayments
6.03 - Payroll Frequency
6.06 - Payroll Checks--Items Withheld
6.09 - Distribution of Payroll Statements of Electronic Deposit and Payroll Checks
6.11 - University Employees Furnished Campus Housing
USC Upstate Procedure
7.00 - Capital Planning Policy
7.07 - Club Membership and Dues
8.01 - Payroll Authorizations to Internationals
9.10 - Cost Accounting Standards (CAS)

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Health and Safety - HESA

* Alcohol and Other Drugs University Policy
* Alcohol and Other Drugs Health Risks
* Alcohol and Other Drugs Treatment Resources
* * Biennial Report Review
1.00 - Investigation of Fire
1.03 - Fire Drills
Bloodborne Pathogens Control Policy
Emergency and Safety Procedures Guide (USC Upstate network login required) 
Employee Safety and Risk Management Program
Golf Carts and Utility Vehicles on Campus
Hazardous Communication Policy
Inclement Weather
Tobacco-Free Campus
Training Sign-in Sheet

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Human Resources - HR

0.00 - Policy Disclaimer
1.01 - Drug-Free Workplace
1.02 - USC Ethics Policy
1.03 - Annual Leave
1.06 - Sick Leave
1.07 - Family and Medical Leave
1.09 - Other Leave With Pay
1.10 - Leave Transfer Policy
1.12 - Leave Without Pay
1.15 - Holiday Leave
1.18 - Hazardous Weather and Emergency Leave
1.21 - Educational Leave
1.22 - Telecommuting
1.24 - Appointment, Reassignment, and Promotion of Classified, Research Grant, Time-Limited or Unclassified Staff Employees
1.25 - Appointments for Non-US Citizens
1.27 - Nepotism
1.30 - Outside Employment
1.33 - Labor
1.36 - Performance Evaluation for Classified and Unclassified Non-Academic Staff
1.37 - Pay for Performance
1.38 - Base Salary Increases
1.39 - Disciplinary Action and Termination for Cause
1.42 - Grievance
1.45 - Reduction-in-Force
1.48 - Solicitation and Distribution
1.51 - Professional Development for University Personnel
1.54 - Floater Services
1.57 - Separation from University Service
1.58 - Demotions
1.60 - Lactation Support Policy
1.61 - USC Tuition Assistance Policy
1.63 - State Service Award Program
1.65 - Employee Recognition
1.66 - Worker's Compensation
USC Upstate Procedure
1.68 - Immunization and Infectious Disease
1.69 - Official Personnel Files and Records Release
1.77 - Bonuses
1.78 - Dual Employment
1.79 - Salary Supplements
1.81 - Summer Compensation for Faculty
1.84 - Minimum Wage, Official Workweek, and Overtime Compensation
1.85 - Research Grant or Time-limited Positions
1.90 - Background and Employment Verification Checks
1.95 - Drug and Alcohol Testing Policy
2.00 - Succession Planning and Post-Retirement Employment
2.01 - Succession Planning
2.02 - Post-Retirement Employment

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Information Technology and Data Services - IT

1.00 - Information Technology Procurement
1.08 - Computer Software Licensing and Distribution
1.52 - Responsible Use of Data, Technology, and User Credentials
3.00 - Information Security
Help Desk Data Transfer Policy
Help Desk Software Installation Policy
Loaner Equipment Checkout Policy
Media Services Policy
Personal Identifying Information Policy
Student E-mail Policy
Sustainable Computing Policy

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Law Enforcement and Safety - LESA

1.03 - Bomb Threat
3.03 - Reporting Disturbances
3.06 - Reporting Loss or Theft of University Property

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Libraries - LIB

* 1.00 - University Libraries--General
* 1.01 - University Libraries-Misuses and Penalties
1.02 - Library Annex and Conservation Facility 
* 1.03 - Archives and Record Management

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Office of Research - RSCH

1.00 - Misconduct in Research and Scholarship
1.01 - Debarment and Suspension in Federally Sponsored Projects
1.02 - Sponsored Programs Administered through USC Foundations
1.03 - Research and Human Subjects
1.04 - Compliance with Lobbying Disclosure Act of 1995
1.05 - Data Access and Retention

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Student Affairs - STAF

Campus Recreation
2.03 - Conduct at Upstate Wellness Center
2.06 - External User Group Policy for Campus Recreation
2.09 - Sport Clubs Eligibility and Membership
3.06 - Intramural Eligibility
3.14 - Eligibility and Membership in Sports Clubs, Insurance for Sports Clubs
3.16 - Outdoor Recreation Rental Equipment
3.24 - Sport Club Program, Upstate
10.01 - Wellness Center Student Membership, Upstate
10.02 - Current and Retired Faculty and Staff Membership
10.03 - Wellness Center Spouse Membership, Upstate
10.04 - Locker Rental, Upstate
10.06 - General Information Policies - Wellness Center
10.70 - Wellness Center Guest Policy

Disability Services
6.00 - Disability Discrimination Grievance Procedures
6.02 - Accommodations for Students with Disabilities

Health Education
* Alcohol and Other Drugs University Policy

Health Services
1.03 - HIV AIDS Testing Policy
7.01 - Eligibility and Fees for Health Services
7.06 - Pre-Enrollment Immunization Program
7.07 - Health Services Visit Verification
7.09 - Dismissal of Patient from Care
7.10 - Scope of Services
7.12 - Tuberculosis Screening
7.13 - Release of Medical Records-Confidentiality

Student Life
3.01 - Advisors for Student Organizations
3.03 - Late Night Event
3.05 - Hazing
3.09 - Registered Student Organizations
3.11 - Posting Promotional Material, Including Banners
3.22 - Fundraising by Student Organizations
3.23 - Outdoor Event Registration
* Code of Student Conduct
* Tailgating Policy
* Sexual Misconduct and Sexual Harassment Resolution Procedures
* Withdrawal for Medical Reasons 

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University Administration - UNIV

1.00 - Policy on Policies: Development and Oversight of University Policies
1.50 - Data Access
1.51 - Data and Information Governance
1.52 - Responsible use of Data, Technology, and User Credentials
1.60 - HIPAA Compliance
2.00 - Freedom of Information Policy
2.50 - Affiliate Appointments
3.50 - Asbestos Management
4.00 - Programs Involving Minors
5.50 - University Environmental Policy Statements
7.00 - Campus Exterior Art Approval and Procurement
8.00 - University Aircraft: Use and Scheduling

Internal and External Survey Administration
Policy and Procedure Approval Process </a

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Vehicle Management and Parking Services - VMPS

2.00 - Vehicle Traffic and Parking
4.00 - Motor Pool Operations
5.00 - Leasing and Renting Non-USC Owned Vehicles
6.00 - Vehicle Insurance and Accident Policy
Booting Policy
Golf Carts, Accessibility Carts, Low Speed and Utility Vehicles on Campus
Motor Vehicle Use on Campus
Parking Rules and Regulations

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